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Request for Proposals

2018 Project-Based Summer Work Experience for Youth Ages 14-15 and 16-20 (November 30, 2017)
The City of Rochester and RochesterWorks! are seeking qualified community partners to deliver structured employment-based paid summer work experiences for youth.

BACKGROUND

The City of Rochester’s Summer of Opportunity Program (SOOP) and RochesterWorks! Summer Youth Employment Program (SYEP) formally announce a joint effort to assist youth with summer jobs. This solicitation is a collaborative effort expected to help more than 700 in-school youth, ages 14-20, secure structured
paid work experience over the summer.

Total funding available for this solicitation is expected to  equal $800,000.  The City of Rochester anticipates funding from its general operating fund and the New York State Department of Labor; RochesterWorks! anticipates funding from the New York State Governor and Legislature allocated for the sole purpose of Summer
Youth Employment.

*The City and RochesterWorks! may negotiate awards based on the features included within proposals. The City and RochesterWorks! may be unable to allocate awards should anticipated funding not be secured.

Separate from this solicitation, additional subsidized and unsubsidized summer work experiences will be sought and made available to qualified youth.

TIMELINE

Activity Date
RFP Release November 30, 2017
Mandatory Bidders Conference Tuesday, December 12, 2017,
10 a.m. – 12 p.m. or 1 p.m. – 3 p.m.
Danforth Community Center (200 West Ave, 14611)
Please RSVP via EventBrite @ biddersconference.eventbrite.com
Proposals due Thursday, January 11, 2018, no later than 11:59 pm

New York State Governor & Legislature Approval of agreement with Consultant
*if funded by Rochester Works!

March 20, 2018
Consultant Selection and Award Notification April 20, 2018

City Council Approval of agreement with Consultant
*if funded by City of Rochester

May 2018
MANDATORY Provider Fair May 2018
Agreement Start Date June 25, 2018
Program Dates July 9 – August 17, 2018

 

SCOPE OF SERVICES

This RFP seeks to identify local for-profit, not-for-profit, and faith-based organizations capable of providing a six-week summer work experience for either youth ages 14-15 or 16-20 from July 9 – August 17, 2018.  Potential employers should include one of the following themes or a well-defined theme of choosing:

  • Advanced Manufacturing
  • Culinary
  • Health Care
  • Hospitality
  • Information Technology
  • Multimedia ProductionArts
  • Other

Qualified work experiences must employ a minimum of 10 youth for 20 hours per week during the six week period.  Attention must be given to developing work experiences that mirror true-to-life job activities with a youth-driven and strengths-based employment focus.  Employers are encouraged to partner with local businesses to provide structured work experiences. Partnerships should include formal MOUs to detail the working relationship. Specific job tasks must be consistent with the New York State minimum-age standards for employed youth under the age of 18 available at https://www.labor.ny.gov/workerprotection/laborstandards/workprot/fedproc.shtm

Qualified work experiences must all integrate work-based learning opportunities with the inclusion of 20-24 hours of financial literacy and work readiness enrichment activities consisting of mentoring, workshops, retention strategies, positive workplace behaviors, reasoning skills, and health/ healthy relationship education.  For the health/healthy relationship education, the employers will be partnered with Certified Trained Health Educators to provide 6 to 8 hours of evidence-based training.  Employers selected for funding will receive standardized financial literacy training for implementation.

PRE-PROPOSAL CONFERENCE & COMMUNICATIONS

Questions about this RFP will be taken at the Bidder’s Conference only.  No telephone calls.  Questions may be emailed prior to the conference to SYEP@rochesterworks.org– all replies will be addressed at the conference and subsequently posted on www.cityofrochester.gov and www.rochesterworks.org  following the conference.

The City and RochesterWorks! will make every reasonable effort to keep Respondents informed about the RFP process.  Notifications about timeline date changes, amendments to the RFP, and other information about the RFP will be posted on the City and RochesterWorks! websites for this RFP.  The City and RochesterWorks! failure to provide such information shall not delay nor invalidate the City and RochesterWorks! right to make a decision to award an agreement pursuant to this RFP.

PROPOSAL PREPARATION AND SUBMISSION PROCESS

PROPOSAL CONTENT

Respondents must complete the 2018 SOOP/SYEP Work Experience Proposal Formavailable online at either www.cityofrochester.gov or www.rochesterworks.org.  The form is attached as a reference (Attachment A) but must be completed and submitted electronically.

As requested on the 2018 SOOP/SYEP Work Experience Proposal Form, the proposal must include the following information:

  • Section I:  Work Experience Description
    • Description of Youth Work Experience
      1. Include definitive measureable outcome & work products
      2. Enrichment Activities: Financial literacy, work readiness enrichment, and health/ healthy relationship education
      3. Youth Job Descriptions – Each employer should provide a detailed job description for the youth that will be employed.  Youth employed will not be allowed to engage in volunteer opportunities with the employer in part or in whole outside of SOOP or SYEP for the duration of the contracted employment period for this RFP.
    • Related policies and procedures
      1. Attendance & Payroll Procedures
      2. Transportation Policy – Employers should describe in detail their transportation policy should it require youth employees to be transported during working hours.  Transportation policies should include staff to youth employee ratio for transportation and if youth employees will be transported in private vehicles or program vehicles.  Insurance liability information should also be provided for each specified transportation policy.
      3. Youth Employee Evaluation – Each proposal must include a written evaluation of each youth’s job performance, attendance, attitude, and their satisfaction with the employment assignment.
    • Description of Key Employment Personnel
      1. Resumes and/or Job Descriptions of involved staff members along with credentials of partner staff, and all other inclusions must be compiled as a separate and single PDF included as a second attachment to the email named as Attachments for 2018 SOOP/SYEP Work Experience Proposal.
    • Description of Organization
      1. M/WBE: Statement as to whether respondent is an M/WBE firm.
  • Section II:  Work Experience Schedule
    • Employment-based opportunities should serve a minimum of 10 youth and run 6 weeks during the period July 9 – August 17, 2018.
    • Afternoon work hours, within the hours of 12 pm and 5 pm, are required. Hours proposed outside of this slated time will only be considered for unique and justifiable situations.
    • Youth must be employed 20 hours per week for a total of 120 hours.

Section III:  Work Experience Budget:  An itemized budget and narrative explanation of all costs associated with the proposed work experience including staff, operation, and participant costs and any in-kind or leveraged resources

  • The total project budget must not exceed $1,935 per youth
  • Indirect Costs must not exceed 10% of total employment budget
  • Youth Wage Calculations:  Proposals must include two separate wage calculations.  One calculation will be based upon the youth employee receiving a stipend of $800.  The other calculation will be based on the youth employee receiving minimum wage ($10.40) with all required deductions.  All employers are required to pay either wages or stipend to the youth employed in a timely manner.  The Respondent’s response to this proposal shall be deemed its acceptance of this requirement and therefore indicates its capacity to perform the necessary payroll process as proposed.  If selected for funding by the City of Rochester, the City will substitute stipends in lieu of wages.
  • Payments are made on a reimbursement basis and advance payments to employers will not be allowed. An employer’s capacity to administer a reimbursement-based contract is essential.

If proposing more than one work experience, please submit a separate 2018 SOOP/SYEP Work Experience Proposal Form for each program.

PROPOSAL SUBMISSION

2018 SOOP/SYEP Work Experience Proposal Forms will be accepted immediately and ongoing through 11:59 p.m. Thursday, January 11, 2018 only.  Proposals will not be accepted or reviewed past the deadline.

Proposals are to be emailed only to: SYEP@rochesterworks.org

EVALUATION CRITERIA

The following is a summary of the proposal evaluation criteria. It is within the City and RochesterWorks! discretion to determine the value assigned to each of these criteria.

Quality of Service Design = 40%

  • Proposals will be evaluated based on creativity, individuality, specificity of experience, relevance to in-demand industries, level of youth engagement, measureable outcomes, contributing partnerships.
  • Demonstrated expertise and understanding of the RFP objectives
  •  Adequate work space

Demonstrated Capability = 25%

  • This solicitation prioritizes serving youth ages 14-15 and youth ages 16-20 who possess limited experience and/or work readiness skills.  A blend of the two age ranges may be considered with proper explanation, but should be minimal and is not the intent of this solicitation. Diversity in employment offerings is sought.
  • Commitment of key principals to the Employment: Demonstration of availability of senior-level staff or associates to be assigned to this work experience to ensure depth, accountability, and diversity of perspective.
  • Employers must demonstrate the ability to serve a reasonable cross-section of youth regardless of background and work experience.

Cost Efficiency = 20%

  • Reasonable cost of expenses/supplies, fiscal and organizational/administrative capacity with sufficient cash flow and/or cash on hand to provide payroll, and the capability to make required payments to initiate the work experience is strongly advised.  Payments are made on a reimbursement basis and advance payments to employers will not be allowed.
  • The total cost of the Respondent’s proposal is important to the City and Rochester Works!, however, based on the evaluation of the other criteria, the City and Rochester Works! will not necessarily select the lowest bidder.

Supplemental Resources & Value= 15%

  • The Respondent’s comprehension of the needs of the City and Rochester Works! as demonstrated by its description of its approach to the elements listed in the Scope of Services section of this RFP.
  • Work sites are centrally located and/or easily accessible by public transportation or otherwise.
  • Employers who demonstrate the value of resources added both monetarily and otherwise (funds, contributions, activity/services, etc.) may receive added consideration.
  • Employers who create connections for participating youth to transition to steady work and/or to additional education or training may receive added consideration.
  • Employers who demonstrate a unique ability to serve youth with limited disabilities and/or mental health needs, juvenile offenders, and youth requiring reasonable individualized supports may receive added consideration.
  • M/WBE Businesses: The City of Rochester and Rochester Works desires to encourage minority and women owned (M/WBE) businesses to participate in opportunities to enter into PSAs with the City.

Other Criteria:  Other criteria may be considered and evaluated by the City and Rochester and Rochester Works! if it is determined to be in the best interest of the City, Rochester Works! and the success of the Work Experience to do so.  Respondents shall provide sufficient information in their written proposals to enable the City and RochesterWorks! review team to make a recommendation to the Mayor and RochesterWorks! Executive Director.  The City and RochesterWorks! reserve the right to invite any or all Respondents to an interview to discuss their proposal.  Any expenses resulting from such an interview will be the sole responsibility of the Respondent.  The City and RochesterWorks! are under no obligation to select any of the responding Respondents or to conduct the Employment Activity described herein. The City and RochesterWorks! may amend or withdraw the RFP at any time, within its discretion. The City and RochesterWorks! shall have no liability for any costs incurred in preparing a proposal or responding to the requests with respect to the proposal.

The selection of an Employer is within the City and RochesterWorks! sole discretion and no reasons for rejection or acceptance of a proposal are required to be given. Although costs are an important consideration, the decision will be based on qualifications and compliance with the requirements of this RFP and not solely on cost. The City and RochesterWorks! reserves the right to reject any or all proposals or to accept a proposal that does not conform to the terms set forth herein. The City and RochesterWorks! further reserve the right to waive or modify minor irregularities in the proposals and negotiate with Employers to serve the City and RochesterWorks! best interests.

The City and RochesterWorks! seek to maximize the number of youth served by these funds. Assuming receipt of anticipated funding, the City and RochesterWorks! will notify successful employers/ providers no later than April 20, 2018.   Successful respondents will be required to cooperate with the City and RochesterWorks! to develop further proposal details as needed.

The Respondent(s) selected by the City will be required to enter into a Professional Services Agreement (PSA) with the City (see Attachment B, the City’s standard PSA form). The establishment of a PSA is contingent upon approval by City Council for all Agreements in excess of $10,000 or for a period of more than one year and upon the availability of funds for such an agreement. Unless otherwise stated in the proposal, the Respondent’s response to this RFP shall be deemed its acceptance of the terms of this PSA. (Note: Attention is directed to the City’s Living Wage requirements)

Approved programs will be required to attend the mandatory Provider Fair in May 2018.

YOUTH RECRUITMENT, HIRING, AND JOB PLACEMENT

All youth employed at work experiences funded by the City and RochesterWorks! will be placed through the Summer Employment application process administered by the City and RochesterWorks!.  Potential employers are not to recruit or guarantee youth acceptance into their work experience.  Once applications go live, potential employers should encourage interested and potentially eligible youth to apply for summer employment.  It is an open and competitive process and only youth ages 14 to 20 years old in middle school or a high school/ TASC and living within Monroe County, including the City of Rochester, are eligible to apply.  Youth referred for employment opportunities may have limited or no work experience and/or may possess obstacles to maintaining stable employment.  All youth that successfully complete the application process and determined eligible for employment will be considered equally for existing opportunities for which they qualify.

Prior to the work experience start date, City and RochesterWorks! staff will refer interested and eligible youth for interviews to employers selected for funding (minimum interview standards are being developed by SOOP and SYEP staff and will be shared with successful work experience employers prior to contract).

MISCELLANEOUS

The City and RochesterWorks! reserve the right to amend or withdraw this RFP at the discretion of the City and RochesterWorks!, including any timeframes herein, upon notification of all Respondents as set forth above, and in such case, the City and RochesterWorks! shall have no liability for any costs incurred by any Respondent.

The City and RochesterWorks! may request additional information from any Respondent to assist with the evaluation of the proposal.

The proposal and all materials submitted with the proposal shall become property of the City and RochesterWorks! and will be subject to NYS Freedom of Information Law. If any proprietary information is submitted with the proposal, it must be clearly identified and a request to keep such information confidential must be submitted.

Submission of a proposal shall constitute a binding offer by Respondent to provide the services at the prices described therein until such time as the parties enter into a PSA.

ADDITIONAL ATTACHMENTS

Attachment A
Attachment B
Attachment C

Data Management Solution Project (May 17, 2017)
BACKGROUND
RochesterWorks, Inc. (RWI), a non-profit organization, has been designated by the County of Monroe and the City of Rochester to administer the workforce investment funds targeted for Monroe County. RWI serves as fiscal agent for the County and research and development staff for the Monroe County/Rochester Workforce Investment Board (WIB), managing all aspects of the local workforce investment system (RochesterWorks!).

RWI is located at 255 North Goodman Street, Rochester, New York 14607. Additional information on programs and services can be found at www.rochesterworks.org.

RWI invites Certified Minority and Women-Owned Business Enterprises (MWBEs) and Certified Service Disabled Veterans-Owned Businesses (SDVOBs) to participate in this competition.

PURPOSE
RWI is seeking proposals from existing, experienced, qualified contractors to provide data management solutions as follows:

1. ATS-CRM Integration
RWI currently uses a free version of CATS as our Applicant Tracking System (ATS). RWI previously used a free version of Sugar CRM to track up employers and their job postings.

The contractor will provide programming and QA Testing services to create a customized Customer Relationship Management (CRM) database and integrate it with our ATS.

Project Specifications
The contractor will create a customized CRM and integrate it with our ATS, which will reside on our servers. The integrated applications will allow us to import, store, search, and match, job seeker résumés and job seeker records in the ATS with business records, contacts, activities, job postings, and job orders in the CRM. The applications will have the following features:
Data Management

  • Existing data in the ATS will be preserved and merged into the new application.  Any data conflicts will be resolved.
  • Business section will be linked to the contact section of the database.
  • Capability to upload/import resumes and job orders in recent or older versions of the most common file formats (.txt, .doc, .docx, .odt, .pdf).
  • Autofill capability from both imported job postings (to job order record) and resumes (to job seeker record).
  • OCR capability for PDFs uploaded as images.
  • Option to archive records after a certain time period.

Ability to encrypt data using a Federal Information Standards (FIPS) 140-2 compliant and National Institute of Standards and Technology (NIST) validated cryptographic module.
Search Functions

  • Keyword search of uploaded documents and matching of fields in job order record to job seeker record.

Activity Tracking

  • Capability to add different categories of activities and job orders for each business record, including linked job postings uploaded as files, dates, and notes.
  • Add industry linked to each business and occupation linked to each job order.

Reporting

  • Ability to generate reports as follows: Approximately 6 customized reports, and capability to create ad hoc reports incorporating any fields, exportable to either .xlsx or .pdf format.
  • Ability to export uploaded files as .pdfs.

Notifications

  • Ability to generate e-mail notifications for both job seekers and businesses.
  • Ability to generate mediated e-mail notifications to businesses from their job orders.

QA Testing

  • Validation that required data fields are present in both the ATS and the CRM
  • Validation that data in all required fields can be viewed, inputted, edited, saved, or deleted as necessary in both the ATS and the CRM
  • Validation that the data from select fields added in the ATS are visible but not editable in the CRM
  • Validation that the data from select fields added in the CRM are visible but not editable in the ATS
  • Validation that attachments can be uploaded to both the ATS and the CRM in recent or older versions of the most common file formats (.txt, .doc, .docx, .odt, .pdf)
  • Validation that multiple users can enter data concurrently
  • Validation that the interface will function on the latest versions of IE, Edge, Firefox, Chrome, and Safari

Post Development

  • Initial training for a small group of users.
  • Annual software support and maintenance

RWI may change ATS versions prior to the initiation of this project. Proposals should include some flexibility that allows for the interface to be created between applications similar to the ones currently in use by RWI.

Other than modifications to restrict where data is entered, no graphic design work is needed.

RWI has up to $50,000 available to support the ATS-CRM integration project.

2. Customized Electronic Document Management System (DMS)
RWI currently uses a paper filing system.

The contractor will create a robust, customized electronic DMS to be hosted on one of our servers.

Project Specifications
The DMS will have the following features:
Data Management

  • Ability to scan paper records from a networked scanner.
  • Documents scanned in PDF format with OCR in the background for search ability.
  • Ability to import electronic files in recent or older versions of the most common file formats (.txt, .doc, .docx, .odt, .pdf)
  • Change tracking and versioning
  • A definable workflow for approval of documents by multilabel users, if necessary.
  • Security functions that integrate with Microsoft Active Directory with ability to encrypt data using a Federal Information Standards (FIPS) 140-2 compliant and National Institute of Standards and Technology (NIST) validated cryptographic module.
  • Support hot folder and email input
  • Zonal OCR
  • Template driven automated filing
  • ICR option

Search, View, and Print Functions

  • Ability to index and search scanned or imported files.
  • Access to documents from Windows and web/mobile clients.
  •  Ability to print, e-mail, save, or export records in their original file formats.

Post Development

  • 90 concurrent user licenses
  • Installation and train the trainer
  • Creation and configuration of forms
  • Annual software support and maintenance

Optional Specifications (with itemized quote)

  • Advanced capture
  • Back file scanning
  • Integration with external applications

RWI has up to $75,000 available to support the Customized Electronic DMS project

PROPOSAL REQUIREMENTS
Organizations interested in providing services described in this Request for Proposals (RFP) should submit a proposal of no more than 6 pages that includes the following information:
1. Identify the organization’s name, address, phone, fax, e-mail, President/CEO and management contact for the contract. Describe the organization and experience in providing the services described in this RFP.
2. Provide a scope of work including a) a complete description of proposed services as requested in the project specifications, above; b) a timeline for project completion; and c) milestones for achieving individual phases of the project. Contractors may submit a proposal for the ATS-CRM Integration project only, the Electronic Document Management System (DMS) project only, or both projects.
3. If replying to the ATS-CRM Integration, state whether the software can be hosted on our internal server, on the cloud, or if either would be possible.
4. Provide an itemized quote for the services proposed above.

QUESTIONS
Questions may be addressed to scurran@rochesterworks.org via e-mail no later than May 31, 2017. Answers to all questions will be posted at www.rochesterworks.org, under Newsroom, then RFPs.

PROPOSAL EVALUATION
The selection criteria will be:
1. Completeness of response to RFP as outlined in Proposal Requirements (20 points)
2. Ability of the contractor to meet or exceed the specifications defined in the RFP as evidenced by the information contained in provider’s proposal (50 points)
3. Cost reasonableness of services (30 points)

Proposals must be sent to electronically by 12:00 PM, Monday, June 19, 2017 to:
Shawn Curran
Technology Manager
RochesterWorks, Inc.,
scurran@rochesterworks.org

ADDITIONAL INFORMATION AND FORMS

RESPONSES TO RFP QUESTIONS

RochesterWorks, Inc. received 9 unique questions from 1 potential bidder during the question period. Answers to the questions are printed below.

Q1. Which free version of CATS currently used by RWI, Recruiter version or HR version? As per our research CATS- Application Tracking System only provide 7 days’ free trial and then we have to pay $99.00 per month recruiter version and have to pay $129.00 per month for HR version (https://www.catsone.com/pricing/).

A1. We currently use the Open Source version of the CATS software. https://sourceforge.net/projects/catsone/

Q2. If RWI is using any other 3rd party CATS application and not using the above solution, can RWI provide the name of the company from which they are using the system and the technology stack on which it is developed which needs to be integrated with a custom developed CRM?

A2. https://sourceforge.net/projects/catsone/

Q3. In which programming language (PHP, .Net, Java) would RWI like to develop the Customer Relationship Management (CRM)?

A3. PHP is what our version of CATS is programmed in.

Q4. CATS is currently using which Database Management system?

A4. MySQL – Runs on LAMP.

Q5. Kindly explain in detail to give best timeline and milestones for the feature mentioned – “Ability to generate reports as follows: Approximately 6 customized reports”? What type of reports?

A5. Customized reports may include a PDF version of a job seeker’s uploaded resume; an Excel or PDF version of a report containing the data fields that comprise an individual job order; select data fields as part of a list of businesses or job orders in specific occupation(s) or industry(ies); an Excel or PDF version of a report containing the data fields that comprise a business or job seeker profile; an Excel or PDF version of a report listing contact info fields from a group of businesses or job seekers; an Excel or PDF version of activities by business or businesses by activity; or similar reports.

Q6. Can RWI explain this feature in more detail – “OCR capability for PDFs uploaded as images.” What exactly is required to be implemented for this?

A6. If possible we would like to upload jobseeker resumes or business job descriptions and have them auto fill in the required fields in CATS.

Q7. While implementing OCR and ICR option in the application can we use 3rd party APIs (which may be paid version and will be billed to RWI) or have to develop it from scratch?

A7. A 3rd party application would be fine as long as it is seamlessly integrated into the system.

Q8. Under Customized Electronic Document Management System (DMS), Optional Specifications – Integration with external applications, Can RWI be specific on scope of integration and with which type of external applications?

A8. At this point we cannot provide a lot of detail on this. The current application would be for the Microsoft Office Suite but we need the architecture to be open enough to have future integrations of software depending on the business needs.  

Q9. Do we need to create 2 different proposal responses of no more than 6 pages each, if we are responding to both ATS-CRM Integration and Customized Electronic Document Management System (DMS) OR can provide a single proposal response not exceeding 12 pages in total for both the projects OR need to provide a single proposal response not exceeding 6 pages in total for both the requirements taken together? Please clarify.

A9. The page limit is 6, whether you are responding to only the ATS-CRM Integration project, only the Electronic Data Management System project, or both projects. In any of those three cases, we request that only one proposal be submitted by each respondent.

Data Management Q&A

2017 Workforce Innovation and Opportunity Act Title I Year-Round Workforce Development Services to Youth (March 16, 2017)

Mandatory Information Session (Bidder’s Conference): Thursday, March 30, 2017 – 2 p.m.
Deadline for Submission: Thursday, April 20, 2017 – 12 p.m. (Noon)
Award Notification: Wednesday, June 21,2017

RochesterWorks, Inc. anticipates the availability of $749,000 in WIOA Youth Funds and seeks to solicit proposals from governmental units, public or private not-for-profit or for-profit corporations, local educational agencies, faith-based and community-based agencies to support Youth Workforce Development Service Navigators (Navigator) for the period July 1st, 2017 through June 30th, 2018.

The objective of a Navigator is to provide a coordinated approach through which RWI and its community partners can collaborate to create community-wide access of workforce development services to youth.  This will result in the maximization of resources to reduce the duplication of service by providing structured employment opportunities, increasing basic skills, job retention, and the earnings of local youth.  A Navigator may be one individual or portions of multiple individuals, all depending upon the service delivery, design and leverage of resources. Preference will be given to Agencies with the capacity to house two or more Navigators.  Agencies without the capacity to house more than one Navigator should provide a detailed plan of action on how youth will be served through a Navigator transition.

Under this solicitation, up to 14 Navigators will be sought to focus on WIOA supported services for older disconnected out of school youth. For the purpose of this solicitation, older disconnected youth will meet the criteria of being aged between 16 to 24, not attending school nor employed and are not readily employable due to the lack of basic skills.

To learn more about this funding opportunity go to the RochesterWorks! website at www.rochesterworks.org, across the top click on Newsroom, and then RFPs. A mandatory informational session is scheduled for 2:00 p.m. on Thursday, March 30, 2017 at the American Red Cross, Greater Rochester Chapter, 50 Prince Street, Rochester, NY 14607. Registration is requested before 12 Noon on March 28. E-mail Cassilda Campbell at Ccampbell@rochesterworks.org with the name and contact information (email, phone number) of the staff(s), along with the organization to be represented.

Seating is limited. Standing room will be available.

2017 WIOA Youth RFP
2017-WIOA Youth RFP – A1 Proposal Summary Form
2017 WIOA Youth RFP – A2 Budget
2017 WIOA Youth RFP – A3 Certifications
2017 WIOA Youth RFP – A4 Youth Works Model
2017 WIOA Youth RFP – A5 WIOA Perforamnce Goals
2017 WIOA Youth RFP – A6 Target Population and Eligibility
2017 WIOA Youth RFP – A7 Navigator Responsibilities and Service Delivery...
2017 WIOA Youth RFP – A8 Workforce Terms and Definitions
2017 WIOA Youth RFP – A9 14 WIOA Elements
2017 WIOA Youth RFP – A10 Monitoring and Support

2017 WIOA Youth RFP – Bidders Conference Q&A
2017 WIOA Youth RFP – Bidders Conference Powerpoint

Regional Sector Partnership Development (December 9, 2016)
Advanced Manufacturing Industry Navigator

BACKGROUND
RochesterWorks, Inc. (RWI), a non-profit organization, has been designated by the County of Monroe and the City of Rochester to administer the workforce investment funds targeted for Monroe County. RWI serves as fiscal agent to Monroe County and research and development staff for the Monroe County/Rochester Workforce Development Board (WDB), managing all aspects of the local workforce investment system (RochesterWorks!).

RWI is located at 255 North Goodman Street, Rochester, New York 14607. Additional information on programs and services can be found at www.rochesterworks.org.

PURPOSE
RWI is seeking a letter of qualifications from business intermediaries or consortia of business intermediaries that are interested in providing an Advanced Manufacturing Industry Navigator who will take the lead in developing a regional advanced manufacturing industry sector strategy for the GLOW (Genesee, Livingston, Orleans, Wyoming), Finger Lakes (Ontario, Seneca, Wayne, Yates) and Monroe County/Rochester Workforce Development Boards.

The Advanced Manufacturing Industry Navigator is an individual who will perform the day-to-day work associated with this project and will take the lead in convening stakeholders to accomplish project objectives. The Industry Navigator may be either an employee of or an independent contractor of the business intermediary or lead agency. It is expected that the industry navigator will dedicate at least 25 hours per week to this project.

Eligible business intermediaries will have a significant number of manufacturing sector member businesses in the nine-county Finger Lakes Region that is covered by the three workforce boards named above. A consortium of business intermediaries may include two or more eligible business intermediaries with one of those entities named as the consortium lead.

About the Regional Sector Partnership Development Initiative

RWI has been awarded a grant by the New York State Department of Labor to be used for industry sector strategy planning and development in the nine-county Finger Lakes region.
The grant will be used to fund an initiative to develop a comprehensive, regional advanced manufacturing industry sector strategy centered on the following five dimensions:

  1. Analyze existing workforce data and collect additional needed data that will be used to make informed decisions during regional sector partnership meetings.
  2. A contracted Advanced Manufacturing Industry Navigator leads regional sector partnership meetings, recruits industry champions, and engages a diverse group of businesses of different sizes.
  3. Deliver workforce solutions, centered around career pathways, that are responsive to the needs of businesses and workers in the targeted industry sector: A career pathways map will be a major finished product of this effort. The career pathways map will also include tools to market advanced manufacturing careers to adults and youth in the region.
  4. Implement a plan that will achieve financial sustainability and continuous improvement of industry sector strategies.
  5. Build organizational capacity and align policies and resources to continually support sector strategy outcomes: One focus of the regional sector partnership meetings will be to make workforce policy recommendations to city and county governments and the three workforce development boards.

Project Scope and Timeframe

RWI intends to contract with a business intermediary or the lead entity of a consortium of business intermediaries to provide an Advanced Manufacturing Industry Navigator for work to be accomplished between January 2, 2017 and June 30, 2017. This project will provide up to $45,000 in grant funding to the business intermediary or consortium lead to cover the following costs:

Personnel costs to hire or contract with an Advanced Manufacturing Industry Navigator who will dedicate at least 25 hours per week to this project between the contract execution date and June 30, 2017

  • Mileage costs for the Industry Navigator
  • Telephone costs for the Industry Navigator
  • Office space costs for the Industry Navigator
  • Supplies for project activities
  • The cost of hosting up to 7 stakeholder meetings

CONTENTS OF THE LETTER OF QUALIFICATIONS

Organizations interested in providing services described in this Request for Qualification (RFQ) should submit a response letter of no more than 1-2 pages that includes the following information:

  1. Identify the organization’s name, address, phone, fax, e-mail, President/CEO and management contact for the project.
  2.  Indicate whether you are submitting your response as a business intermediary or as the lead of a consortium of business intermediaries. If responding as a consortium lead, please provide the information described in #1, above, for each of the consortium members. Letters of support from consortium members are not required. RWI may contact consortium members who do not provide support letters to confirm their support.
  3. Answer the following questions about the composition (as of December 1, 2016) of the business membership for your organization alone.

a. How many business members do you have?
b. Do all of these members pay some sort of annual membership fee?
c. How many of your business members are manufacturing businesses?
d. How many of your manufacturing business members have a plant or headquarters within the counties of Genesee, Livingston, Monroe, Ontario, Orleans, Seneca, Wayne, Wyoming, or Yates?

4.  If are responding as a consortium lead, please provide the information described in #3, above, for each of the consortium members.

5. The  letter must be signed by the President/CEO or an official with authority to enter into contracts on behalf of the respondent.

EVALUATION OF RESPONSES

RWI intends to select a business intermediary or consortium based on the following response criteria:

  1. Completeness of the letter of qualifications as outlined in the Contents of the Letter of Qualifications section above.
  2. The total number of business members that the business intermediary or consortium lead has that are paying members, are manufacturing businesses, and have a plant or headquarters in the nine-county Finger Lakes region.
  3. If a consortium, the total number of business members that each consortium member has that are paying members, are manufacturing businesses, and have a plant or headquarters in the nine-county Finger Lakes region.
  4. Respondents must meet the definition of eligible business intermediaries as described in the Purpose section of this RFQ.
  5. There will be a preference for consortia that include two or more eligible business intermediaries.
  6. RWI may perform an additional responsibility check for respondents with whom we have not had previous agreements.

Letters of Qualifications must be received either electronically or by mail by 12:00 Noon, Monday, December 19, 2016, sent to:
Lee Koslow
Technical Assistance and Training Manager
RochesterWorks, Inc.
255 N. Goodman St., Rochester, NY 14607
Lkoslow@rochesterworks.org

QUESTIONS
Questions may be e-mailed to Lkoslow@rochesterworks.org up until 11:59 p.m. on Wednesday, December 14, 2016. Answers will be posted to www.rochesterworks.org.

REQUEST FOR QUALIFICATIONS TIMEFRAME
Friday, December 9, 2016
Request for Qualifications released

Wednesday, December 14, 2016
Last day to submit questions

Thursday, December 15, 2016
Answers to questions posted to www.rochesterworks.org

Monday, December 19, 2016, 12:00 Noon
Letters of Qualifications due

Thursday, December 22, 2016
RWI announces results of RFQ solicitation

RSPD Responses to Questions Received by December 14

RWI has received one qualifying response to this RFQ solicitation. We are awarding the Advanced Manufacturing Industry Navigator project to a consortium of business intermediaries including Rochester Technology & Manufacturing Association, as lead organization, and Finger Lakes Advanced Manufacturers’ Enterprise, as a partner organization.

RochesterWorks!

Only RochesterWorks! provides a unique set of customized services to businesses and job seekers at little-to-no cost, preparing a skilled workforce and connecting them with opportunities in our region.

© 2018 RochesterWorks Inc.

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